Resources

Field-tested guidance

Guides written with coordinators who have been in the field.

Full guides

Field checklist
FORM-FL-01

Flash Flood Response Setup

45 min · 6 steps
  • Set up coordination board
  • Pre-load resource directory
  • Configure intake
  • Set triage thresholds
  • Run briefing
  • Close out
Open guide
Radio log
LOG-WF-02

Wildfire Coordination Template

30 min · 6 steps
08:00DISPATCH— map evacuation zones.
08:07FIELD-1— set resource points.
09:14DISPATCH— configure capacity tracking.
09:21FIELD-2— establish comms protocols.
10:28DISPATCH— run response.
10:35FIELD-3— document.
Open guide
Shelter capacity card
CAP-SH-03

Shelter Surge Playbook

20 min · 5 steps
  • Set up resource entry
  • Configure capacity updates
  • Establish referral routing
  • Manage overflow
  • Close out
Open guide
Handoff note
NOTE-TM-04

Team Roles and Permissions

15 min · 4 steps
To
Incoming coordinator
From
Outgoing shift
Re
Team setup & access
  1. 01.Understand roles
  2. 02.Set up team
  3. 03.Configure permissions
  4. 04.Review access audit
Open guide

Scenario templates

Load a starting configuration into your coordination board and adapt from there.

See it before you sign up

Full example: 8-section coordination summary from a Day-7 flood response.

View example report

Glossary

Field coordination terms used across AidGrid.

Triage
Scoring and categorizing incoming help requests by urgency and type.
Routing
Assigning a case to a team, resource, or partner organization.
Duplicate cluster
Cases likely describing the same need. Coordinators confirm or separate.
Resource match
AI-suggested nearby resources matching a case's need and location.
Stale case
A case open beyond threshold without a status update.
Referral
Routing a case to a partner organization.
Capacity status
Current occupancy: available, limited, or full.